Blacklisting of contractors in public procurement

By Ravi Singhania and Madhu Sweta, Singhania & Partners
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The decision to enter into a contractual relationship is inherent in every person capable of entering into a contract. Where a person has the right to make a contract, it also has a concomitant right not to make a contract.

RAVI SINGHANIA 辛加尼亚律师事务所 管理合伙人 Managing Partner Singhania & Partners
Ravi Singhania
Managing partner
Singhania & Partners

The Indian government’s right to contract flows from article 298 of the constitution. Hence, the analogous right not to contract also rests with the government, which can choose either to annul the contract or to adopt debarment or suspension as a tool for ensuring compliance of erring contractors who fail to perform contractual actions for the Government.

However, these decisions taken on behalf of the government have to be mandatorily balanced with the Wednesbury principle of reasonableness and natural justice. A reasoning or decision is Wednesbury unreasonable (or irrational) if no reasonable person acting reasonably could have made it. The traditional view that the executive is not answerable in the matter of the exercise of prerogative power over erring contractors has long been discarded.

Indian court rulings

The subject matter of debarment, suspension and blacklisting of delinquent contractors in government contracts is discussed in a spectrum of cases, each laying down the ground rules to be considered by both the contractors and the government. The principles laid down by these judgments can be summarized as follows:

(1) The effect of debarment on contractors and its nexus with article 19 (right of business) as enshrined under the Constitution of India;

(2) Proportionality of the period of such debarment vis-à-vis the fault of the contractor. The limits of powers of statutory authorities to take coercive action against companies was identified in the judgment of Kulja Industries v Proj BSNL. The Supreme Court held that permanent blacklisting of the contractor is against the principles of reasonableness and proportionality. The quantum of the period of debarment should be balanced by the offence of the delinquent contractor, and no permanent debarment or blacklisting shall be ordered by the authority in any circumstance;

Madhu SwetaPartnerSinghania & Partners
Madhu Sweta
Partner
Singhania & Partners

(3) Issuance of show cause notices prior to the issuance of debarment orders. The flag bearer of this issue was the decision of the Supreme Court in 1975, in the case of Eurasian Equipment & Chemicals Ltd v State of West Bengal, where it directed the government to mandatorily issue a show cause notice to the contractor before blacklisting. It was held that the blacklisting order involved serious civil consequences, as in effect it cast a slur on the reputation of the company. So government, being a government of laws and not of men, is bound to act in conformity with the principles of natural justice, which require that the person concerned should be given an opportunity to represent their case before they are put on the blacklist.

(4) The principle of audi alteram partem (opportunity for the contractor to explain its case) shall be duly followed before the issuance of debarment orders. In the case of Raghunath Thakur v State of Bihar, the Supreme Court held that even if the rules do not specify, it is an implied principle of law that an order having civil consequences should be passed only after the principles of natural justice have been followed. The blacklisting order in respect of business ventures has serious implications for the future business of the concerned person and that person should be given an opportunity of being heard and making representations against the order.

In another case, Patel Engineering Ltd v Union of India, the Supreme Court held that the absence of a contract provision providing for blacklisting is not determinative of the authority to blacklist a bidder. The court held that if the contractor had once been given an opportunity of being heard by way of a show cause notice, there is no further requirement for the state to give a personal or oral hearing before taking a decision of blacklisting.

(5) The detailed reasoning and application of mindfulness by the employer in the debarment orders. The courts have further reaffirmed the application of reasoning and mindfulness while issuing debarment orders. In the case of Grosons Phamaceuticals (P) Ltd v the State of Uttar Pradesh, the Supreme Court held that it is true that an order blacklisting an approved contractor results in civil consequences and in such a situation in the absence of statutory rules, the only requirement of law while passing such an order was to observe the principle of audi alteram partem, which is one of the facets of the principles of natural justice. An order ignoring this principle will be censured by the court.

In light of the above reasons as discussed, the law as of today stands settled that the authority of the government or its organizations to blacklist a person is a necessary concomitant to the executive power of the state to carry on the trade or the business and making of contracts for any purpose. There need not be any statutory grant of such power. The only legal limitation upon the exercise of such an authority is for the government to act fairly, proportionally and rationally without in any way being arbitrary.

Ravi Singhania is the managing partner and Madhu Sweta is a partner at Singhania & Partners

Singhania & Partners Solicitors and Advocates

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